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Hopin Events Exhibitor Guide
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Setting Up Your Booth
In this video we'll walk you through setting up your booth.
For more information, check out our Knowledge Base article Setting up an Expo Booth as an Exhibitor.
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This is how an exhibitor booth looks like in a Hopin event. And in this video, we're going to explain how you can set up yours. If you're participating in a Hopin event as an exhibitor, the organizer will have to send you an email like this, inviting you to set up your booth. But before you open it, it's important that you register for the event.
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Once registered. Open the email and click on Set up your booth. This will take you to a page that verifies your identity. Go back to your inbox and find the email access your booth set up. Then click on Access Your Booth set up. You are now ready to start setting up your booth. First, you can add your exhibitor name here.
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This will be shown in your events booth. The exhibitor email will probably be pre-populated, but you can change it as you wish. Next in the exhibitor headline, you can add a tagline for the organization to attract people to your booth. Then upload your organization's logo here and add the background image for your booth here. Take into account that the size of this image will depend on the size that the organizer has set up for your booth.
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Next, we have the About section here. You should write more information about your company and services to get people interested. Attendees will see this information in the right side panel. In the content provided section you'll have to select the content you'll want to share in your booth. You can choose to play a video from YouTube, Vimeo or Wistia, share a keynote presentation from Google Slides or host a live session
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within Hopin. Let's say you want to do a live Q&A. You'll have to select session here and then have a moderator. The moderator will be able to switch from live video content to preloaded content. Bear in mind that to add a moderator this person needs to be registered for the event first. In the fallback provider section, you choose the content you want to show when the moderator is not live on screen.
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So if you need a break, you can switch from the live session to a video or presentation. Once you select the fallback provider, add the video ID here. You don’t need to add the full URL, just the ID, which is this last part. Next, add the social links for your organization so people that visit your booth can click and follow you.
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In your booth there will be a call to action button. This button can point you to a website or function as a way to register interest. If you choose the latest when someone clicks on the button, the admin of your organization will receive an email saying that X person came to your booth and was interested in your company. If you prefer that it points to a website, then you would add the link here. In the additional information area
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you can have more text, videos or links that you deem relevant for people that visit your booth. Lastly, don't forget to save your changes and preview your booth by clicking here.