Expo booths let your vendors, sponsors, and partners showcase their products and services and interact with attendees. In this lesson, we'll show you how to create an expo booth, invite vendors, stream from the booth, and preview
Setting up engaging expo booths is a great way to let your partners showcase their products and services and interact with attendees. Let’s take a look at how you and your vendors can make the most out of Hopin’s exhibition area.
To add a booth from the Venue, go to the Expo menu and fill in the basic booth and vendor details.
With Hopin’s advanced plans, you can invite your vendors to set up their booths themselves, otherwise, you as the organiser can easily do it for them.
You can decide what size and priority your booths should be displayed in. Larger booths will attract more attendees to higher tier vendors and sponsors and the priority will determine the order your booths are shown in. The lower the number, the higher will be the booth’s priority. This is a great way to distinguish your highest tier partners.
The next step is to select a content provider for your booth. You or your vendors can choose between sharing video content with YouTube, Vimeo and Wistia, presenting Google slides, or setting up a live session here. To share video content, simply add the video’s URL or ID in this field. Otherwise, when choosing the session format, add the booth vendor as a moderator and decide on a fallback provider to be able to easily switch between presenting live and sharing pre-recorded video content. Have your vendors practice toggling between presenting live and using the fallback content to make sure they feel comfortable with it.
Let attendees easily connect with a vendor by adding their social media profile to the booth and provide an engaging experience with the customisable call-to-action button for attendees to register interest or visit the vendor’s website.
Once you’re happy with your booth, you as the organiser can preview it via the Event Preview. This is an example of how a booth appears in the event. Vendors will only be able to see the booth once the event is live, so why not send them screenshots of what their booths will look like as part of the preview?
To access a booth during the event you and your vendors simply need to enter the booth from the event’s expo area. This will allow you to start presenting and interacting with your attendees on screen or via the chat.
When using advanced plans we recommend your vendors keep 2 tabs open during the event: one event tab to enter their booth and another one with their vendor dashboard in case they want to make any changes. They can access the dashboard from their Account profile picture > Vendor dashboard.