The best way to understand the Sessions area of Hopin is to think of rooms or groups within your event, gathering around “virtual roundtables.”
In this lesson, we'll show you how to create a Session.
Creating a Session:
Let’s start on your Event Dashboard. Select Venue, then Sessions to add a session. A session can be used for interactive roundtables, workshops, fireside chats etc.. and lets up to 20 people participate. This is a great way to engage with your audience!
Give your session a title and description. You can also choose a session picture here. This will be the banner displayed for the session during the event.
If you want, you can then add or create a tag to help attendees navigate your event.
How it works with attendees:
As with the stage and other event sections, you can decide who can watch your session. Similarly, we have the Who can participate section, with various options. All attendees sharing their video and audio count as active participants. You can have a maximum of 20 people participating at a time. Note that a shared screen counts towards the participants, so if I’m sharing my camera and my screen, that counts as 2 participants. Attendees can click the “Share Audio and Video” button to be brought on screen. If your session is moderated, attendees wishing to participate have to request access from the session’s designated moderator. If you hit the maximum number of participants, your other session attendees can still use the chat, polls, and Q&A until there's an opening to join the session with their camera and mic.
Under Schedule you can link your session to a previously created Schedule segment for attendees to find, helping them keep track of sessions they want to join. If you haven’t linked it to a specific schedule, you can define when exactly your session will become visible in the event before going live.. To customize the times, choose Setup, Basics, select Advanced settings and then scroll to Session Display to toggle these times.
With the Maximum participants option you can decide the number of people who can actively participate with their video and audio.
Advanced video settings and integrations:
Additionally, in the Advanced Settings you can set up the video resolution and enable YouTube sharing and of course record your session to let attendees catch up on any sessions they may have missed.
If you are using a third party stream provider and want to use it in your session, you can use the RTMP settings here. These Settings allow you to broadcast content from your computer to the Stage or Sessions on Hopin. You can connect your session to a broadcaster by first enabling RTMP in your session, saving, then grabbing your RTMPS URL and Stream Key from the Sessions page in your event dashboard here. Otherwise, you can leave the session settings as is to run a session the Hopin way.
And why not make your events even more engaging with the help of our many integrations such as Miro, Slido, Kahoot, KUDO or Syncwords? They’re very easy to use and not only keep your attendees engaged, but can also make your event more accessible and inclusive. To activate these integrations select + An Integration to be directed to the Integrations page. Find and select the Integration you are looking for, press the install button and be sure to follow the documentation to complete the setup.
As we have seen, sessions are very easy to set up and allow you many ways to engage with your audience for an interactive experience.