The Life of an Event Professional in GIFs

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Ever organized an event where only a few people showed up? Or too many people showed up and you weren’t prepared? 

Ever had a speaker whose flight was delayed –– or worse, canceled? 

We’ve been there. The life of an event professional has some high highs and some low lows. One minute you’re celebrating a successful keynote speaker and the next you’re panicking as you realize you don’t have enough food for everyone.

Take a moment to go through all the feels with us:

Going over your to-do list for the event, like

It. Just. Keeps. Going.

When you realize you’ve been planning a three-hour event for 7 months

The pain is real.

Trying to work out food and drink calculations

Five hundred confirmed attendees plus 200 maybes plus those people who always eat and drink enough for two, equals… Wait, so how much do I need? 😰

Trying to narrow down your speaker list 

Making decisions is hard. 

Branding and theming your virtual venue 

What would Bob Ross do?

Looking at the budget and knowing it won't be enough 

*nervous laughter*

Searching for sponsors, like 


Realizing you might have understaffed your event 

“Mom, pick me up, I’m scared”

Trying to market your event 

Did you register yet? How about now?

Waiting for your guests to arrive 

Any time now… 

When you have an attendance rate of more than 80% 

*highly professional squealing* 

When you see everyone networking


When you see the audience reacting to your keynote speaker 

That’s what I’m talking about. 

Having that first drink once the doors close 

Sip, sip, hooray.

Getting all the metrics you need from your virtual platform 

Check, check, and check. ✅ . 

Finally finding the event platform that works for you 

We get it. 

Landing a partnership with an event tech team who understands the journey you’re on makes a world of a difference. 

Hopin  can help you build immersive and engaging in-person, virtual, and hybrid events. Our team understands the trials and tribulations event professionals go through and we work to help lower your stress levels and make the planning process simple. 

Want to learn more? Connect with a member of our team today to see how Hopin can help you achieve your goals. 

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